Efficient monitoring and evaluation planning

Needs driven programmes
According to HR&S and Action10, a needs driven programme is a programme which is defined by the person or persons who will implement the activities in actual practice and more importantly, who will make the programme sustainable long-term. Thus, a needs driven programme builds on the ambitions of the implementer. A needs driven programme is thus a case identified by the Target partners, and set of activities designed and implemented by the same target partner. Operationally the ROPE compiles the ambitions of the Target partners as well as the outcome challenges and then provides the means necessary to overcome the challenges to fulfill the ambitions. Thus, the Programme partners provide the Target partners with the tools required to change their lives according to the choice of the Target partner. HR&S and Action10 operates at locations where opportunities are few and the partners bridge gaps and face challenges together.
Monitoring and evaluation planning
ROPE Monitoring benefits from the logic behind the methods "Process tracing" and "Contribution tracing", and evaluation  involves unpacking the causal mechanism that explains what it is that linked cause A to outcome B. The tool establishes a causal chain linking A to B and tests the strength of the evidence at each step in the chain by applying a number of probability tests (‘straw in the wind’, ‘hoop, ‘smoking gun’ and ‘doubly decisive’ tests) underpinned by Bayesian logic. Thus,ROPE Monitoring  uses probability tests to assess the strength of evidence for specified causal relationships and offers the potential to evaluate impact through establishing confidence in how and why an effect occurred.ROPE-Monitoring involves articulating the steps between a hypothesised cause, a development intervention, and an outcome. A causal chain linking cause A and outcome B is developed, and Bayesian probability logic is followed in order to assess the strength of the evidence of each part of the chain. Contrary to statistical methods, the quality of the evidence is not judged by sample size (the number of observations) but rather the probability of observing certain pieces of evidence. Assessments of probability in process tracing are not necessarily quantitative. Rather, evidence consists of empirical observations combined with knowledge of contextual factors (such as prior knowledge, timing, and the ways in which facts emerge). The ROPE-Monitoring for evidence to increase confidence that an outcome was caused in a particular way. Using probability logic, the investigator then systematically assesses the evidence in order to test hypotheses at each stage of the theory, including hypotheses representing alternative causal explanations. More than one causal chain may contribute to the effect under investigation and factors external to the intervention may also contributed to the outcome. The use of ROPE-Monitoring in impact evaluation allows judgements on contribution.

Collecting data
The Target partner is often a stakeholder of an extremely poor community, which puts special demands on the equal partnership communication.

ROPE is composed of guidelines framing the design, monitoring, evaluation and redesign based on lessons learned. ROPE is also composed of technical and social support in the monitoring, collection of data and communication between Target partners and Programme partners.

This Case for support looks at the development of an efficient till for compiling and discussing output and outcome data between all stakeholders. It will most likely be composed of an IT solution with websites for each partner and a parent website for HR&S Sweden. The partners add data to their web-page continuously and qualitative data can be discussed real-time. The web-pages can be accessed by cell-phones at locations where computers are not available. The ROPE-monitoring also contains Facebook groups, opportunities to upload photos and videos,  documentation of stories, stakeholder meetings, discussion groups and interviews.

Already invested:
HR&S: EUR 10,000 (in-kind)
Development of the ROPE guidelines.

Donations requested  EUR 60,000
- Core work: 10,000
- Partner work: 10,000
- Procurement and installation of technical solutions: 20,000
- Maintenance of technical solution (five years contract): 20,000





Image credit: Sidney Harris