Programme management _ ROPE

Real-time Outcome Evaluation Planing (ROPE)

The approach

HR&S has develop a unique tool for evaluation planning the “Real-time outcome planning and evaluation” tool (ROPE). HR&S also proposes that  evaluations shall benefit from two other tools developed by HR&S; the Ten Actions (TAct) which offers a framework for post aid collaboration between OECD and non-OECD countries, as well as CUP which guides on cross-cultural understanding, learning and partnership.

HR&S argues that implementation of sustainable development programmes require sustainable economy, institutional capacity and international collaboration, as well as, a framework where international partners collaborates as equals, thus contribute and benefit equally.

HR&S states that successful solutions depend on local ownership and therefor a needs driven approach. A needs driven approach is  defined by HR&S as an activity developed by the person or the institution that will be implementing the activity in actual practice (the Target partners) and thus are the stakeholders that will be in a position of ensuring long-term sustainability.

The target of the Real-time outcome planning and evaluation (ROPE) tool is therefore the Target Partners and the core of all ROPE programmes is the ambitions of the Target partners. The ROPE structures operations by compiling the ambitions of the Target partners, as well as outcome challenges they are constrained by, and then providing the means necessary to overcome those challenges.

The ROPE addresses a logical relationship between the inputs, activities, outputs, outcomes and impact of a program. The purpose is (as with any logical model)  to assess the causal relationships between the elements of the program; if the resources are available for a program, then the activities can be implemented, if the activities are implemented successfully then outputs are provided, certain outcomes can then be expected short term and impact can be expected long-term.

The implementation of TAct ensures the necessary components for cross-cultural programme and business success such as  trust, harmony, equity, open and frequent knowledge sharing, long-term planning, consequence analysis, maintenance of items and structures, firm governance and staff empowerment.  

About ROPE

ROPE provides; i) a strategy for designing programs based on the needs and the knowledge of the Target partners, ii) means to overcome the challenges identified by the Target partners, iii) a sustainable economy, and  iv) institutional capacity. ROPE is suitable for cross-cultural development and social enterprising collaboration.

All ROPE related information is compiled in a master document, the Programme journal (PJ), and each programme develop its own Journal. The Programme journals are quite ambitious, as a result of the complexity of cross-cultural development and social enterprising collaboration, but shall only be used to frame the work. Thus, the work with the PJs is iterative, and the Journals build up with time. The PJ consist of three sections the Design, the Monitoring and scoring and the Evaluation planning.

ROPE Design

After having identified the ambitions of the Target partners, the ROPE compiles the challenges that the Target partners face. Those challenges describe the reasons for why the Target partners are not doing what they want to do to reach their goals. We call the compilation of challenges Outcome challenges. Linked to each Outcome challenge is a Progress marker. The purpose with the Progress markers is to enable evaluation planning of the program activities. Thus, the Progress markers are well defined indicators which can be easily monitored and assessed. The Outcome Challenges also define the Output Map. The Output Map is a set of concrete activities that needs to be addressed to reach the goals of the Target partners.

After defining the Output Map, quality values such as truth, trust harmony, equity and resilience is considered and thereafter cross-cultural understanding, learning and partnership.

Then a Sustainable economy scheme is developed and a plan for quality Institutional capacity. To reach sustainable economy the Programmes can for example be run as social enterprises or components of the National development programme. A social enterprise shall generate revenue that covers all programme costs, as well as pays company tax in the country of operation. A sustainable economy is required for the Target partners as well as for the Programme partners. A crucial component of the ROPE is also that all PPs have strong enough institutional capacity to manage the program. The institutional capacity includes aspects as mission, vision, strategy, goals, sustainable economy, evaluation planning, strategic partners, visibility, staff, volunteers, management, board, infrastructure, and finance administration and accounting.

At this time, when everything has been considered, then, and only then is it time to develop an input map. Who does, what and when and what other resources is required, besides work hours. Prior to initiating the work according to the design document the partners agree on the definition of equal partnership. Expectations are discussed and agreed on, core-values are reflected on as well as the sharing of inputs and benefits. An MoU is preferably agreed on.

ROPE Evaluation planning

The ROPE Evaluation planning builds on a sequence of monitoring and evaluation events, for with dates, participants and results are recorded. Lessons learnt from the monitoring and evaluation exercises are fed into the Journal and are used for programme design revisions.

The outcome evaluation planning is preferably done real-time so that the lessons learnt can directly contribute to the evaluation planning in actual practice. The evaluation planning builds on a sequence of monitoring and evaluation events, for with dates, participants and results are recorded. The monitoring preferably starts at the same time as the design of the program. Methods for collecting monitoring data are designed to best match the lay-out of the programme. Monitoring data collected via local partners and inserted into the journals.